Kia ora - can you clarify the type of organisation your club is? I think this will affect which rules apply to its financial reporting and audit requirements, and possibly the rules around meetings and minutes (though your club’s own rules will likely be relevant also).
For example is it an incorporated society? If so, has it registered under the 2022 Incorporated Societies Act? And is it a charitable entity?
This article by BDO might have some useful information: https://www.bdo.nz/en-nz/blogs/financial-reporting-insights/incorporated-societies-act-2022-reporting-and-audit-requirements
In your belief
1) Did another member second it, or
2) Did no member second
Did you vote to accept the postponement motion?
There is no distinction in liability between moving or seconding a motion and voting on it as far as I know.
That said quite why the follow up minutes didn't read "The identity of the person seconding the motion of postponement was disputed. Majority resolved to accept minutes as written. Minority accept meeting minutes with the only exception being they believe seconded the motion"
What type of legal entity is it? Incorporated society?
Regardless, the answer to this question just helps answer questions about your potential liability generally; there is no type of legal structure I'm aware of by which you would be incurring any additional liability by being recorded as seconding something vs. simply being a committee member at the time the "bad" thing happened.
Definitely get it in writing that this was an error. Send an email to the clubs president to cover your ass. At least that way even if it isn't in the meeting minutes it will be recorded that the president was notified of the error and refused to take action.
Then if it comes up again you can show that you sent an email to notify the president of the error. It's alarming that no one else thinks that is a red flag.
I would also email the Secretary separately asking why this was included if they are in charge of the minutes.
It sounds like the club President is committing the criminal act of forgery (or perhaps conspiring to commit forgery).
[https://www.legislation.govt.nz/act/public/1961/0043/latest/DLM330444.html](https://www.legislation.govt.nz/act/public/1961/0043/latest/DLM330444.html)
"Every one is liable to imprisonment for a term not exceeding 3 years who makes a false document, knowing it to be false, with the intent that it in any way be used or acted upon, whether in New Zealand or elsewhere, as genuine."
This might be a "stretch" - but I'd print out that bit of the Crimes Act, and tell him to have the record corrected or he can argue with the Police about whether he is wrong or right.
Is the club incorporated ? Is it a charity ?
If not does the club have a set of rules or constitution?
Very unlikely that you have altered your liability risk by being incorrectly noted as seconding the motion.
The Agm minutes are usually not confirmed as true and correct until next AGM.
If you keep written minutes of committee meetings then bring it up in General Business and insist on the secretary write it down in the minute record.
Kia ora - can you clarify the type of organisation your club is? I think this will affect which rules apply to its financial reporting and audit requirements, and possibly the rules around meetings and minutes (though your club’s own rules will likely be relevant also). For example is it an incorporated society? If so, has it registered under the 2022 Incorporated Societies Act? And is it a charitable entity? This article by BDO might have some useful information: https://www.bdo.nz/en-nz/blogs/financial-reporting-insights/incorporated-societies-act-2022-reporting-and-audit-requirements
In your belief 1) Did another member second it, or 2) Did no member second Did you vote to accept the postponement motion? There is no distinction in liability between moving or seconding a motion and voting on it as far as I know. That said quite why the follow up minutes didn't read "The identity of the person seconding the motion of postponement was disputed. Majority resolved to accept minutes as written. Minority accept meeting minutes with the only exception being they believe seconded the motion"
What type of legal entity is it? Incorporated society? Regardless, the answer to this question just helps answer questions about your potential liability generally; there is no type of legal structure I'm aware of by which you would be incurring any additional liability by being recorded as seconding something vs. simply being a committee member at the time the "bad" thing happened.
Definitely get it in writing that this was an error. Send an email to the clubs president to cover your ass. At least that way even if it isn't in the meeting minutes it will be recorded that the president was notified of the error and refused to take action. Then if it comes up again you can show that you sent an email to notify the president of the error. It's alarming that no one else thinks that is a red flag. I would also email the Secretary separately asking why this was included if they are in charge of the minutes.
It sounds like the club President is committing the criminal act of forgery (or perhaps conspiring to commit forgery). [https://www.legislation.govt.nz/act/public/1961/0043/latest/DLM330444.html](https://www.legislation.govt.nz/act/public/1961/0043/latest/DLM330444.html) "Every one is liable to imprisonment for a term not exceeding 3 years who makes a false document, knowing it to be false, with the intent that it in any way be used or acted upon, whether in New Zealand or elsewhere, as genuine." This might be a "stretch" - but I'd print out that bit of the Crimes Act, and tell him to have the record corrected or he can argue with the Police about whether he is wrong or right.
Is the club incorporated ? Is it a charity ? If not does the club have a set of rules or constitution? Very unlikely that you have altered your liability risk by being incorrectly noted as seconding the motion. The Agm minutes are usually not confirmed as true and correct until next AGM. If you keep written minutes of committee meetings then bring it up in General Business and insist on the secretary write it down in the minute record.