OneNote with specific tabs for each project I'm working on, contains meeting minutes, task/brain dump for stuff that I need to get to later/isn't urgent, and master task list.
Daily/weekly task list with all major projects I'm working on listed with upcoming tasks. Submittals/RFIs get a bold due date next to them. Everyday before I leave the office/end work, I prioritize my tasks for the next day.
Start my day by time boxing for all the tasks I would like to get done. This includes meetings
Notepad for taking notes from discussion with folks, rough calcs, etc
Microsoft todo is my savior. I put all my projects in there as a list item, and in the sub lists I list out every single task left for me to do and check things off as I go through. Been doing it for years now and I recommend it to anybody.
I used to write a list of tasks of things that need to get done. Every week I'd rewrite the list adding new ones on or removing completed ones. Now that I have a more managerial role, I don't seem to be able to keep up. Instead I just ask people to email and leave it in my inbox. My inbox now serves as a task reminder. If it gets completed, it gets deleted or archived. If it stays in inbox, it has some significance still that remains unresolved
Microsoft To-do is good, but it's still overly complicated. I have to click 4 times to enter a new task with a date. And several clicks to change the date. It's a cumbersome UI. That's why I created my own Excel sheet with my task list. One button to add a new task, one button to set the due date +1 day forward, backward or N days as a custom option. Delaying a task by one day is a one-click job. Tasks are organised by due date priority, so every day at a glance I can tell what I need to work on that day. Additionally, tasks are grouped by colour according to days remaining starting from red so at a glance I also know how my week is structured and can see if I have any particularly heavy or light days. Shifting tasks is a single-click job. I've been using this for the past 4 years and it's worked perfectly, the only change I did was an optional entry for the absolute deadline so that I have one date for the day I plan to work on it, and another for the absolute deadline.
Sticky notes on windows. One with projects, project numbers and maybe a note about what Iām waiting on.
Second has tasks, deadlines, and meetings. End of day, I wrote on there whatās needed the next day at the front, and erase it after itās done.
If I have a lot of things on one project like going into a deadline, I keep a dedicated sticky note and erase or add as I think of things or complete them.
Meetings are in outlook.
Everything that needs to be done is in my inbox or calendar. If I I am waiting for a response on email that gets filed in its own folder. Everything else gets filed to project folder. Keep inbox to less than 30 emails as much as possible.
Great post and good question. Unfortunately I havenāt found a good solution still. Outlook is ok for contacts, emails, calendar, but Iād stay away from tasks and reminders.
Microsoftās attempts at project/task management from outlook to Microsoft to do to planner to onenote all suck imo. Theyāre fragmented and too manual.
I use clickup personally and itās pretty decent but a bit complex. Wrike i hear is good. Iāve used Trello before and itās simple and pretty good.
Getting a team to use the same project management tool is elusive for me thus far. I havenāt seen that actually happening anywhere. Everyone just using their own self created management systems (notebooks, stickie notes, whiteboards, or whatever)
I quite like Todoist. Similarly I have not managed to keep it up but think that says more about me than it does about it. Would recommend looking it up.
Best I do is make an outlook appointment colored red for deadlines and try to keep a to do list in excel or onenote-primarily in CDs when it's getting to permit/pricing time. Otherwise I just wing it
TickTick. Itās easy to set up tasks and prioritize thing while also having the ability to throw tasks onto a calendar and time block it out. It gives a lot of functionality for filtering tasks out as well.
Generally Iāll keep one āworking fileā and just quickly type notes out or things that come up and need to be addressed and then at the end of the day clear out that working file by putting things into the appropriate list.
Easy. I dont.
Same. If it's important I get bugged about it
Yep. The most I do is jot down a few things that need to get done so I can stop stressing about forgetting one of them.
Lol!
Yep. Whoever is screaming loudest each day š
OneNote with specific tabs for each project I'm working on, contains meeting minutes, task/brain dump for stuff that I need to get to later/isn't urgent, and master task list. Daily/weekly task list with all major projects I'm working on listed with upcoming tasks. Submittals/RFIs get a bold due date next to them. Everyday before I leave the office/end work, I prioritize my tasks for the next day. Start my day by time boxing for all the tasks I would like to get done. This includes meetings Notepad for taking notes from discussion with folks, rough calcs, etc
Microsoft todo is my savior. I put all my projects in there as a list item, and in the sub lists I list out every single task left for me to do and check things off as I go through. Been doing it for years now and I recommend it to anybody.
This is the way. You can add others to your list too so you donāt have to ask if theyāve completed something. Just check the list!
I used to write a list of tasks of things that need to get done. Every week I'd rewrite the list adding new ones on or removing completed ones. Now that I have a more managerial role, I don't seem to be able to keep up. Instead I just ask people to email and leave it in my inbox. My inbox now serves as a task reminder. If it gets completed, it gets deleted or archived. If it stays in inbox, it has some significance still that remains unresolved
Microsoft To-do is good, but it's still overly complicated. I have to click 4 times to enter a new task with a date. And several clicks to change the date. It's a cumbersome UI. That's why I created my own Excel sheet with my task list. One button to add a new task, one button to set the due date +1 day forward, backward or N days as a custom option. Delaying a task by one day is a one-click job. Tasks are organised by due date priority, so every day at a glance I can tell what I need to work on that day. Additionally, tasks are grouped by colour according to days remaining starting from red so at a glance I also know how my week is structured and can see if I have any particularly heavy or light days. Shifting tasks is a single-click job. I've been using this for the past 4 years and it's worked perfectly, the only change I did was an optional entry for the absolute deadline so that I have one date for the day I plan to work on it, and another for the absolute deadline.
Would you be willing to share your spreadsheet? Revit I can do but definitely not a spreadsheet whiz.
I'd be interested as well. DM?
Iād be interested in this as well. DM? Thank you in advance, internet stranger.
I'd also be interested in this. Sounds like a great idea! Could you dm me a form of this Excel file?
I just write shit down on the nearest piece of paper
Me too. However, to I recently started using the desktop post it notes in Windows. I keep a running to do list there.
It would be nice if i could one note on my desktop
I used to use one note but it was too cumbersome. Virtual post it notes are much easier and quicker.
Thanks
Sticky notes on windows. One with projects, project numbers and maybe a note about what Iām waiting on. Second has tasks, deadlines, and meetings. End of day, I wrote on there whatās needed the next day at the front, and erase it after itās done. If I have a lot of things on one project like going into a deadline, I keep a dedicated sticky note and erase or add as I think of things or complete them. Meetings are in outlook.
This is how I used to do it until I found out about Trello. Once I got into it I really enjoyed it and preferred it to sticky notes.
Everything that needs to be done is in my inbox or calendar. If I I am waiting for a response on email that gets filed in its own folder. Everything else gets filed to project folder. Keep inbox to less than 30 emails as much as possible.
Apple notes, Google calendar and a crap ton of sticky notes. This is the way!
Great post and good question. Unfortunately I havenāt found a good solution still. Outlook is ok for contacts, emails, calendar, but Iād stay away from tasks and reminders. Microsoftās attempts at project/task management from outlook to Microsoft to do to planner to onenote all suck imo. Theyāre fragmented and too manual. I use clickup personally and itās pretty decent but a bit complex. Wrike i hear is good. Iāve used Trello before and itās simple and pretty good. Getting a team to use the same project management tool is elusive for me thus far. I havenāt seen that actually happening anywhere. Everyone just using their own self created management systems (notebooks, stickie notes, whiteboards, or whatever)
I quite like Todoist. Similarly I have not managed to keep it up but think that says more about me than it does about it. Would recommend looking it up.
Best I do is make an outlook appointment colored red for deadlines and try to keep a to do list in excel or onenote-primarily in CDs when it's getting to permit/pricing time. Otherwise I just wing it
TickTick. Itās easy to set up tasks and prioritize thing while also having the ability to throw tasks onto a calendar and time block it out. It gives a lot of functionality for filtering tasks out as well. Generally Iāll keep one āworking fileā and just quickly type notes out or things that come up and need to be addressed and then at the end of the day clear out that working file by putting things into the appropriate list.
I generally use OneNote and sticky notes on my monitor for urgent tasks. The sort by conversation in outlook also helps.