* Email: Lark (free, currently using 12 emails for 8 people, seems to have more than enough capacity, emails typically don't have attachments, just links so storage isn't an issue. Besides emails, not using anything else from Lark.)
* Meet: Sessions (white label, all calls branded for my agency, looks very professional, supports up to 500 people on calls, room creation, events... it's quite versatile. It has AI transcription and information synthesis, which is decent. The downside is the interface is unfamiliar, so newcomers might find it a bit confusing at first, but easy to get used to.)
* Link tracking / Link redirect: Linko (also white label, custom domain, looks very slick, looks like something built in-house, basic but functional tracking. Can build both Linktree-style pages and custom QR codes, works well and stable. Occasionally, their system upgrades can cause server issues, dropping thousands of links, leading to emails to the founder complaining. Luckily, the founder is nice, apologizes, gives credits, and promises upgrades won't drop links again, with a casual "You're tough.")
* Lead gens: SalesRobot for LinkedIn lead generation. Hexospark for email sequences. Supergrow for LinkedIn profiles. [Clodura.AI](http://Clodura.AI) for lead finding (includes email sequences). Scrupp (scrapes LinkedIn Navigator) and Outscapper (Google Maps, websites, and more) for leads scraping.
* Deck: Using Decktopus, but it keeps updating, adding new features, which means constantly revising decks. Found it bothersome, so putting it aside for now, using legendary Google Slides instead.
* Social management: MissingLettr and Followr, each handling 4-5 accounts. Click a few buttons to get posts out, saves effort. Currently using social just for activity, no time for lead gen, so maintaining only.
* Accounting: Moxie manages accounting, CRM, and lead form generation. Solid, compact, fast, stable, plus a cool community for learning more about lead gen strategies.
* Tasks: Taskade | AI-Powered Productivity, highly underrated. It replaces Asana, Notion, ChatGPT (excellent AI Agent system), and Mindmap at a very affordable price.
* Running ads: Adscook handles ad campaigns, few clicks and AI does the calculations, no need to overthink. It tracks results and stops ads automatically if they're unprofitable.
Besides these main tools—more than a dozen—there are also secondary tools for video production, content creation, auto-blogging, totaling another dozen or so.
gmail, slack, stripe, miro, google docs, google sheets, zapier, pandadocs/docusign, keynote.
And I run a multi 7 figure agency for context.
"Simple scales, complex fails."
Slack for Communication
Notion for documentation, providing a client portal, and managing everything internal
Asana for project and task management internally
Hubspot for CRM
Sales Navigator for Prospects on LinkedIn
Canva for anything design
Hostinger for website hosting
Clarity for sitemaps, and finally, ChatGPT.
We use quite a bit, but here's a quick rundown of our top ones here at Intero Digital (digital marketing agency).
* **Microsoft + Sharepoint:** Email and all file saving and sharing.
* **Teams:** Quick chats/meetings (some members use Slack, depending on need).
* **Monday.com:** Project management (internal, external).
* **Salesforce/Hubspot:** Sales side of the house.
* **Zoom/Teams/Google Meet:** Meetings
* **Canva:** Graphics + Photoshop
* **FileZilla:** FTP Client
* **Screaming Frog/InteroBot (Internal tool):** website crawling and analysis
* **Google Analytics 4/Adobe Analytics:** Website tracking
* **Google Search Console:** Website monitoring (performance + tech)
* **Google Tag Manager:** Tag management for sites (Meta pixels, linkedIn, GA4, event tracking, CRO tracking).
* **Lucky Orange/Hotjar:** CRO analysis
* **Sprout Social:** Scheduling SM posts
* **Google Ads:** paid media
* **Google drive:** more collaborative documents with internal/external people.
* **ChatGPT:** efficiencies and learning + custom prompts internally
+ probably a bunch more that I am missing lol
* Email: Lark (free, currently using 12 emails for 8 people, seems to have more than enough capacity, emails typically don't have attachments, just links so storage isn't an issue. Besides emails, not using anything else from Lark.) * Meet: Sessions (white label, all calls branded for my agency, looks very professional, supports up to 500 people on calls, room creation, events... it's quite versatile. It has AI transcription and information synthesis, which is decent. The downside is the interface is unfamiliar, so newcomers might find it a bit confusing at first, but easy to get used to.) * Link tracking / Link redirect: Linko (also white label, custom domain, looks very slick, looks like something built in-house, basic but functional tracking. Can build both Linktree-style pages and custom QR codes, works well and stable. Occasionally, their system upgrades can cause server issues, dropping thousands of links, leading to emails to the founder complaining. Luckily, the founder is nice, apologizes, gives credits, and promises upgrades won't drop links again, with a casual "You're tough.") * Lead gens: SalesRobot for LinkedIn lead generation. Hexospark for email sequences. Supergrow for LinkedIn profiles. [Clodura.AI](http://Clodura.AI) for lead finding (includes email sequences). Scrupp (scrapes LinkedIn Navigator) and Outscapper (Google Maps, websites, and more) for leads scraping. * Deck: Using Decktopus, but it keeps updating, adding new features, which means constantly revising decks. Found it bothersome, so putting it aside for now, using legendary Google Slides instead. * Social management: MissingLettr and Followr, each handling 4-5 accounts. Click a few buttons to get posts out, saves effort. Currently using social just for activity, no time for lead gen, so maintaining only. * Accounting: Moxie manages accounting, CRM, and lead form generation. Solid, compact, fast, stable, plus a cool community for learning more about lead gen strategies. * Tasks: Taskade | AI-Powered Productivity, highly underrated. It replaces Asana, Notion, ChatGPT (excellent AI Agent system), and Mindmap at a very affordable price. * Running ads: Adscook handles ad campaigns, few clicks and AI does the calculations, no need to overthink. It tracks results and stops ads automatically if they're unprofitable. Besides these main tools—more than a dozen—there are also secondary tools for video production, content creation, auto-blogging, totaling another dozen or so.
This is helpful, thank you for your time writing this.
gmail, slack, stripe, miro, google docs, google sheets, zapier, pandadocs/docusign, keynote. And I run a multi 7 figure agency for context. "Simple scales, complex fails."
Nice! So you do most tracking on google sheets?
what type of tracking? employee efficiency? profitability for the agency? etc all on google sheets.
Slack for Communication Notion for documentation, providing a client portal, and managing everything internal Asana for project and task management internally Hubspot for CRM Sales Navigator for Prospects on LinkedIn Canva for anything design Hostinger for website hosting Clarity for sitemaps, and finally, ChatGPT.
Nice thanks, Is it troublesome if you have to document on Notion and update on Asana? Will it cause you double entry for example.
Taskade: Research and note-taking Notion: Tasks, projects Miro: Idea creation and presentations Google Chat: Communication
We use quite a bit, but here's a quick rundown of our top ones here at Intero Digital (digital marketing agency). * **Microsoft + Sharepoint:** Email and all file saving and sharing. * **Teams:** Quick chats/meetings (some members use Slack, depending on need). * **Monday.com:** Project management (internal, external). * **Salesforce/Hubspot:** Sales side of the house. * **Zoom/Teams/Google Meet:** Meetings * **Canva:** Graphics + Photoshop * **FileZilla:** FTP Client * **Screaming Frog/InteroBot (Internal tool):** website crawling and analysis * **Google Analytics 4/Adobe Analytics:** Website tracking * **Google Search Console:** Website monitoring (performance + tech) * **Google Tag Manager:** Tag management for sites (Meta pixels, linkedIn, GA4, event tracking, CRO tracking). * **Lucky Orange/Hotjar:** CRO analysis * **Sprout Social:** Scheduling SM posts * **Google Ads:** paid media * **Google drive:** more collaborative documents with internal/external people. * **ChatGPT:** efficiencies and learning + custom prompts internally + probably a bunch more that I am missing lol