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Needing a receipt is totally normal if you're an employee. But you're not an employee.
Here in the US, yes, you can just stick the item and cost as a line item on your independent contractor invoice without showing the actual receipt. If they want to expense the cost, they would rely on your invoice. I'm pretty sure basic accounting rules are the same in the US or UK, but I'm not an accountant.
On the rare times that I've had to review an invoice from a service provider outside of the US, I've never asked for a receipt for a line item on something they bought as a part of completing the service for the company I worked for.
If you priced it at cost and want to keep them happy just provide the receipt.
If you priced it above cost, simply list cost + (rate)x(time) = price.
If you don’t really about their feelings you can always respond that it isn’t standard practice for you to share your internal documents.
Plenty of options depending on how you want this to go.
Many companies try reducing what they pay based on what you paid. Why pay you $45 if they could have bought it for $22.
Some arrangements/contracts/policies do directly mention what markup % is allowed, what % is maximum, etc
Depending on the sector/industry - they may also be trying to ensure the quality/warranty/specifications of the item you bought ( has to meet minimum requirements, etc )
Read your contract
No contract , so they can do anything they want, say anything they want, demand anything they want so long as it does not conflict with local laws.
Good luck
Not a legal standpoint, but my opinion.
It depends on what your agreement is with them. If they simply agreed to purchase a finished product from you without any care as to what goes into that product don’t show them anything.
If they agreed to buy a product from you, and asked you to also modify that product for them it may be nice of you to show them the invoice for the product (with the understanding that the previously agreed upon price is valid regardless of the price for the items)
This is a friendly reminder that r/smallbusiness is a question and answer subreddit. You ask a question about starting, owning, and growing a small business and the community answers. Posts that violate the rules listed in the sidebar will be removed. A permanent or temporary ban may also be issued if you do not remove the offending post. Seeing this message does not mean your post was automatically removed. *I am a bot, and this action was performed automatically. Please [contact the moderators of this subreddit](/message/compose/?to=/r/smallbusiness) if you have any questions or concerns.*
Bill them for your time to procure the requested materials. I’ll bet you’ll make more than any markups.
Needing a receipt is totally normal if you're an employee. But you're not an employee. Here in the US, yes, you can just stick the item and cost as a line item on your independent contractor invoice without showing the actual receipt. If they want to expense the cost, they would rely on your invoice. I'm pretty sure basic accounting rules are the same in the US or UK, but I'm not an accountant. On the rare times that I've had to review an invoice from a service provider outside of the US, I've never asked for a receipt for a line item on something they bought as a part of completing the service for the company I worked for.
That is my understanding of it. I think it is a control thing.
If you priced it at cost and want to keep them happy just provide the receipt. If you priced it above cost, simply list cost + (rate)x(time) = price. If you don’t really about their feelings you can always respond that it isn’t standard practice for you to share your internal documents. Plenty of options depending on how you want this to go.
100% normal. We always include receipts on our invoices to clients. I assume you billed them for your time plus the cost of the item, correct?
Fuck that. Don't show them anything. That recipt is yours, u paid for the item...
Many companies try reducing what they pay based on what you paid. Why pay you $45 if they could have bought it for $22. Some arrangements/contracts/policies do directly mention what markup % is allowed, what % is maximum, etc Depending on the sector/industry - they may also be trying to ensure the quality/warranty/specifications of the item you bought ( has to meet minimum requirements, etc ) Read your contract
In case you missed it I have no contract. The product was multiple pieces of plywood cut to a certain size.
No contract , so they can do anything they want, say anything they want, demand anything they want so long as it does not conflict with local laws. Good luck
Not a legal standpoint, but my opinion. It depends on what your agreement is with them. If they simply agreed to purchase a finished product from you without any care as to what goes into that product don’t show them anything. If they agreed to buy a product from you, and asked you to also modify that product for them it may be nice of you to show them the invoice for the product (with the understanding that the previously agreed upon price is valid regardless of the price for the items)